TITLE: Volunteer Supervisor

CLASSIFICATION and STATUS:  Full Time/Exempt

REPORTS TO:  Program Director

Classification:  Volunteer Supervisor – Full Time

Reports to: Program Director

Scope:  CASA appointed cases of children who are victims of abuse and/or neglect.

Qualifications:  Degree preferred in Sociology or related field. Bilingual: English/Spanish

Experience:  Previous experience in casework and volunteer management.

 

Case Management:

1. Coordinates casework responsibilities including professional, family and child contacts.
2. Coordinates support services, linkage to community resources, if available. Specifically, completes and/or assist families with the crime victim application and/or provides resources to child abuse victims and their families.
3. Coordinates and channels filing of all CASA reports to the court.
4. Attends court hearings and meetings, and monitors all services.
5. Coordinates home visits, face to face contacts with clients and home assessments.
6. Knowledge of child placement options, levels of care, and TDFPS policies and procedures.
7. Initiates orders for assignment of volunteer to case, and prepares statement to judge.
8. Consults with the Program Director about problems or concerns with client needs.
9. Carries a maximum caseload of up to 30 cases.
10. Maintains up-to-date case files, including progress notes, weekly chronological narratives, reports and

motions, correspondence, etc.

1. Any and all other related casework as assigned by the Executive Director or Program Director.

 

Volunteer Supervision:

1. Supervises volunteer advocates that are assigned to cases with emphasis in providing direct services to child abuse victims addressing their safety, emotional, medical, educational and therapeutic needs.
2. Maintains monthly contact with each volunteer and receives case reports.
3. Provides assistance and consultation to volunteers as needed and when requested.
4. Maintains volunteer reports and other statistical case information.
5. Consults with the Program Director regarding volunteer assignments.

 

Volunteer Coordinator: (as needed)

1. Assists with volunteer recruitment/outreach by participating in community presentations.
2. Prepares training classes, and in-service training, assisting as moderator or presenter.
3. Assists in the development of training materials.
4. e) Assists in the screening of potential advocates.

 

Program Activities:

1. Attends available conferences or workshops for the development of programs for staff.
2. Attends staff meetings as requested by the Program Director or Executive Director.
3. Assists in public education about CASA, or its volunteers.
4. Participates in the program evaluation and development.
5. Assists in volunteer recognition events.
6. Completes special projects and tasks as assigned.
7. Adheres to and completes any and all assignments by the Program Director or Executive Director.

Office Administration:

1. Maintains a professional, clean and organized environment.
2. Maintains proper office policies and procedures.
3. Adheres to work rules and standards of conduct.
4. Assists in orientation of all new staff.
5. Maintains a neat appearance, professional attire for court, and proper phone etiquette.

 

Job Accountability and Standards:

1. Ability to clearly convey and interpret information to others in a clear manner, both orally and in writing.
2. Ability to work under time constraints and maintain effective job performance.
3. Ability to make decisions independently in a consistent and timely manner.
4. Ability to identify problems in both case management and volunteer coordination and plan corrective

action with approval from the Program  Director.

1. Provides timely and accurate reports for submission to the court and other involved parties.
2. Provides notification of meetings and court hearings to child advocates.
3. Maintains case and child advocate statistics for funding and statistical reporting.
4. Maintains and fosters congenial relationships with other professionals.
5. Evaluates child advocates case activity and performance.
6. Participates in or facilitates ongoing continuing education opportunities.
7. Attends community meetings/receptions/ presentations as assigned by the Program Director or Executive Director.
8. Assists in statistical compilation.
9. Prepares weekly and/or monthly activity report.
10. Prepares case notes of all court hearings, CPS meetings, home assessments and visits for the Program Director.
11. Maintains, prepares and submits monthly time sheet, attendance record and casework data.

 

CASA of Cameron and Willacy Counties, Inc. is an equal employment opportunity employer and does not discriminate against any individual, employee or applicant on the basis of age, race, ethnicity, national origin (ancestry), color, religion (creed), gender, gender expression, sexual orientation,  disability or physical challenge.

 

 

 

 

TITLE: Finance Administrator

CLASSIFICATION and STATUS:  Full Time/Exempt

REPORTS TO:  Executive Director

 

 

Office Administration:

1. Maintains a professional, clean and organized environment in the daily operation of the CASA
2. Maintains proper office policies and procedures.
3. Adheres to work rules and standards of conduct.
4. Maintains a neat appearance, professional attire and proper phone
5. Maintains and files office documents and bookkeeping/accounting
6. Consults with Executive Director about problems or concerns and/or client needs.
7. Maintains current record/inventory of all office equipment maintenance records.
8. Follows procedures for mail and adheres to mail opening policies outlined in Internal Controls.
9. Prepares bank deposits for approval by Executive Director outlined in Internal Controls.
10. Receives volunteer activity reports for purpose of grant requirement reporting.
11. Consults with the Executive Director regarding office supply purchases and completes transactions.
    • Prepares financial reports monthly for board meetings and reconciles credit card statements.
12. Prepares invoices for Executive Director as outlined in Internal Control Policy.
13. Maintains up to date records on QuickBooks for all financial transactions, including journal entries.
14. Prepares all RFR’s, request for reimbursement, per grant guidelines.
15. Assist the Executive Director in submission of funding applications.
16. Prepares annual budget for Executive Director and Board Approval.
17. Prepares budget revisions as necessary for Executive Director approval.
18. Maintains record of donor/donations.
19. Prepares records for all audits and/or reviews including timesheets.
20. Attends staff meetings as requested by Executive Director.
21. Provides general public education abut CASA and/or its volunteer program upon inquiry.
22. Assist in volunteer recognition events as needed.
23. Completes special projects and tasks as assigned.
24. Adheres to and completes any and all assignments by the Executive Director.
25. Assist Executive Director in retrieving and maintaining up to date volunteer NCIS records.

Job Accountability and Standards:

 

1. Ability to clearly convey and interpret information to others in a clear manner, both orally and in writing.
2. Ability to work under time constraints and maintain effective job
3. Ability to make decisions independently in a consistent and timely
4. Ability to identify problems and plan corrective action with approval from the Executive Director.
5. Provides timely and accurate reports to involved
6. Maintains and fosters congenial relationships with other
7. Performs all other duties assigned upon request.

 

General office duties include, but are not limited to:

 

1. a) Answer telephone and takes
2. b) Greets clients and visitors and provides resources and/or information about program.

 

 

Skills and Qualifications:

 

      High School graduate, Bachelor’s degree preferred/experience may substitute.

      Experience working in nonprofit organizations preferred.

      Experience working with Microsoft, Quick Books and general bookkeeping.

Experience in accounting, accounting audits and grant management

      Good communication skills

      Good computer typing skills

      Good telephone etiquette

      Able to handle multiple tasks

Be honest and reliable

      Team player and good personality

      Good interpersonal skills

 

EQUAL EMPLOYMENT OPPORTUNITY

 

CASA of Cameron and Willacy Counties, Inc. is an equal employment opportunity employer and does

not discriminate against any individual, employee or applicant on the basis of race, national origin, creed, sex, age, disability or sexual orientation. It is our policy to:

 

Recruit, hire, train and promote persons in all job titles without regard to age, race, color, national origin, religion, citizenship status, veteran status, sexual orientation, disability, sex (including pregnancy) and any other legally protected status.

 

Base decisions on employment so as to further the principals of equal employment opportunity.

 

Ensure that promotion decisions are in accordance with the principals of equal employment opportunity by imposing only valid requirements for promotional opportunities.

 

Ensure all personnel actions such as compensation , benefits, transfers , layoffs, return from layoffs, leaves of absence, company sponsored training, social and recreational programs will  be administered  without  regard  to age, race, color, national origin, religion , citizenship status, veteran status, disability, sex (including pregnancy)  or any  other legally protected  status.

 

CASA will also make reasonable accommodations wherever necessary for all employees or applicants with disabilities, provided the individual is otherwise qualified to safely perform the duties and assignments connected with the job, and provided any accommodations made do not impose undue hardship to CASA.

 

Employees are encouraged to ask questions or if they have concerns, to bring them to the attention of their immediate supervisor or the Executive Director.